Financial transactions

Post and track invoices (payable and receivable): amount, due date, financial nature, invoice type, client/supplier and bank account. Record settlements (receipt/payment), split into installments and issue NFS-e when configured.

The table and, above it, the cards that summarize it.

Cash balance (today) is what ACTUALLY came in minus what went out — settled entries only. Net result is revenue minus expense for the accrual-based selection, regardless of whether it has been paid. The two diverging is normal and healthy: the difference is precisely what is still to be received and paid.

A payable or receivable entry. Three dates tell different stories: DUE DATE is the promise, ACCRUAL is the month of the result, SETTLEMENT is when the money actually moved. Swapping accrual for due date is what makes the income statement and cash flow disagree. A reconciled entry is IMMUTABLE — to correct it, unreconcile it first.

The Post from document button takes the photo of the bank slip or the invoice PDF. Tenkai reads it, builds the posting proposal with amount, due date and payee, and you confirm with one click — the same proposal as WhatsApp and the chat, with the same confirmation code. Nothing is saved before Confirm; an unconfirmed proposal expires on its own.

On the Allocation tab, Add opens a dialog with the cost center and percentage; the row pencil edits through the same dialog. The allocation is saved with the entry, and the total is still checked.

Financial nature and invoice type are mandatory — without them the invoice doesn't save (the message indicates exactly what's missing).

A transaction reconciled with the bank statement cannot be edited or deleted. To touch it, first unreconcile it (the reversal undoes the settlement and reopens the statement).

Receivable invoices automatically enter the collections ladder: D-3 reminder (before due), D+1 notice and D+15 collection — each stage with its own notification.

With the tax integration configured, the Fiscal tab issues the client's NFS-e for the invoice and tracks the city hall's status.

The seven cards (Revenue, Expenses, Net result, Cash balance, Upcoming, Overdue, Settled and Provisions) respect the "View Values" switch of your access group. Up to the previous version the Cash balance card did NOT respect it, and showed the company balance next to the other masked cards — that has been fixed. If you need to see the values, ask for access in Settings → Access.

When you send the bill, invoice or receipt (photo, PDF, e-mail or the DDA bill) without saying the category, the proposal may bring the category and supplier you already used for the same issuer in this company. The field shows its source: suggested by history, with how many of the latest entries used that category, or suggested by the rule approved in curation. It only suggests with at least 3 entries and 80% of them in the same category. Nothing is posted until you confirm; if the suggestion is wrong, send it again writing the right category, because what you say always wins.

When the company imports data from an ERP, this screen shows a discreet banner if there's a document waiting to be linked to a record, a bill not yet classified or a sync in progress. It exists so that a partial number never presents itself as complete. A banner in a neutral tone just means "the import is running" — a normal state during implementation; in a warning tone, it means there's a document missing or on the wrong line, and the link takes you to the integration screen, where the fixing actions are. When there's no caveat at all, the banner doesn't appear.

The number at the foot of the column adds up every entry that passed the filter — including those on the next pages. If you check by adding the rows on screen, you will get less. The summed value is the net amount: entry amount plus interest, minus discount and minus administrative fee.

When you save a view with the Views button, it stores four things: the search text, the applied filters, which columns appear (and in what order) and which column the list is sorted by. Applying the view restores everything at once — including resetting the sort and the page you were on, so the result is exactly what the view describes. Views saved before this version remain valid: whatever they didn't store simply doesn't change when applied.

Nas fichas, sair de um campo já dispara a conferência do que dá para conferir na hora: campo obrigatório deixado em branco e e-mail mal formado. O aviso aparece embaixo do campo e desaparece quando você começa a corrigir. Campo numérico não precisa de aviso: ele simplesmente não aceita letra enquanto você digita. Isso é conforto, não a validação final: ao salvar, o sistema confere tudo de novo do lado do servidor.

Issuing service invoices in batch and generating billing in batch now run in the background, with progress shown on the screen itself: how many were processed, how many completed and how many were skipped (and why). Before, a large batch could tie up the screen for several minutes without saying where it was. The buttons stay disabled while the batch runs — protection against the double click that would create duplicate work.

Select the items and click Pay. The payment date can be typed or picked in the calendar (with month and year). To enter history, check "mark each item paid on its own due date": each one is paid on its due date, and balance, budget and income tax count it in the right month. If the chosen date is more than 60 days from an item’s due date, the result warns you — undo and redo if it was a mistake.

Ao gerar a remessa, cada título é classificado: baixo risco (fornecedor conhecido, valor dentro do histórico, nota casada) entra sem toque; ambíguo pode exigir aprovação; suspeito (dados bancários trocados, CNPJ do boleto diferente do fornecedor, fornecedor novo com valor alto) é barrado e dito. Cole o DDA do internet banking em "Importar DDA": cada boleto casa com o título pelo CNPJ, valor e vencimento.

Besides uploading the file here, you can forward the bank slip or bill, as a PDF or photo, to the company inbox, writing lança (or registra, provisiona) in the subject or body. It works for company users whose email matches their profile. Tenkai replies with the fields read and a code; reply CONFIRMAR with the code to save. A scanned PDF with no text comes back asking for a photo of the page. Without the posting word, the email is treated as a question.

Post by document lists the slips the bank presented through DDA that matched no payable. Type the category in the top field and click Propose posting: amount and due date come from the barcode, the proposal goes through your approval limit and is only saved on Confirm. If the code is already on an entry, nothing is proposed: the slip is linked to that entry and the message gives its number.

Every 20 seconds what has been typed is saved on the server as a draft of this entry. When you come back to the screen, the "there is a draft" banner offers to recover or discard it — and saving the entry deletes the draft. It also covers the allocation and the installments: the whole form is captured, not just the fields at the top.

Nothing in a draft goes into balances, the income statement, cash flow or any report — it is saved text, not a record. An entry only exists once you save it. If the number you are looking for does not show up anywhere, the most likely reason is that it stayed in draft: open the screen again and the banner will tell you.

The actions appear according to what the entry allows: Generate installments/recurrence only exists on a new entry; Send for approval, only before settlement; with approval pending, the decision happens on the Approvals screen, by whoever is within the authority level. Settle disappears once the entry has been reconciled — once reconciled, the path is Undo reconciliation. With active integrations you also get billing (Asaas), the service invoice (issue, check status, open PDF, cancel with justification) and Collect on WhatsApp — which builds the message for YOU to send from your own device; the system does not send anything by itself.

In the record's activity panel, each note has "Turn into request". The click creates a ticket with the note's text, who wrote it and the link to this record — nothing is retyped. Use it when the note is a request for action ("someone needs to review this"); the note stays where it was. The button only appears once the record has been saved; a read-only session (demo) doesn't create one.

Date fields accept typing in your language’s format, with the year in 4 digits (01/10/2024), or picking from the calendar icon. An incomplete date or one with a 2-digit year is refused with a warning in the field itself — nothing is saved with an empty date without you knowing.

Choosing "Paid" as the status requires the account the money left (or entered); the payment date defaults to today and the amount paid to the total, if they are empty. Without an account, use the Pay button, which asks for both. An entry marked paid without a date used to stay out of the balance, "What I have today" and the income tax report.

When you save a supplier bill with a changed category, the correction goes to Curation with the destination ready (supplier → category). The administrator approves in one click; from then on, a new bill from that supplier without a category is created with it. Revoking in Curation turns the rule off.

If an already approved bill has its amount, supplier, due date or barcode changed, on saving it goes back to PENDING and a new request appears in Financial approvals with what changed. Until re-approved, it does not enter the payment file. A company without a payment approval chain has nothing to re-approve.

Once the charge is issued (Issue charge menu or the automatic routine), the record shows the QR generated right here and the copy-and-paste code with the Copy the Pix button. Send it to the customer; when they pay, Asaas’s signed notice settles the bill and reconciles it with the statement. A settled bill does not show the Pix.

Enter in the settlement amount what actually came in. If it is less than the total, the bill is settled for that amount and goes into the day's realized cash; the rest becomes a new open bill with the same due date and the description "Balance of: …". To receive the rest, settle the balance bill when the money arrives. Undo settlement on the paid bill reopens it for the amount paid; the balance bill stays open, and together they add up to the total.

Right below the settlement buttons you see the bill's trail: each settlement, each partial payment (with the original amount, the amount paid and the balance) and each undone settlement, with who did it and when. Amounts only show for people allowed to see amounts. Undo settlement reopens the bill; if it had been split, the message tells you which balance bill stays open — adjust that bill too if the whole payment was cancelled. In a partial payment, the cost-center allocation is split between the paid bill and the balance bill in the same proportion.

Access is by profile: view, create, edit and delete are granted separately on the Access screen — so there can be someone who consults without being able to post. Within it, the amounts obey the "View Values" permission: without it the top cards show "•••" and the list works normally, just without displaying amounts. Seeing the screen and seeing the numbers are different permissions, on purpose — it's possible to run the routine without seeing the cash position.

Open the record and look at the Timeline on the right: it shows each change as "from one value to another", with the person and the date. When there are many changes, use the two filters at the top of the timeline — one by field, the other by person. The search runs in the database, so old changes show up just the same. You can also ask Tenkai: "who changed contract 482?".

Yes. Ask "how much did we spend on expenses by category?" (or for a month, quarter or year). Tenkai adds up expenses by category, shows each one’s share of the total and links to this list to check. Anyone without finance access is told their profile does not reach the subject.

In this list, searching for "INSS retido", "IRRF retido", "ISS retido" or "INSS patronal": each subcontractor receipt creates one payable per tax. Or ask Tenkai "how much subcontractor INSS do I have to pay?" — it adds up by tax and gives the next due date.

Yes. Ask "which customers bought in the last 90 days and have an overdue invoice?" (or another number of days). Tenkai crosses sales (orders and till) with open overdue receivables and shows, per customer, the last purchase, how many invoices are overdue and the amount, linking each name to this list. Anyone who cannot see amounts gets the list with the amounts hidden.

Forward the receipt photo to Tenka's WhatsApp, ideally with her name in the caption ("pix from Maria Souza"). Tenkai finds the customer and her open bill by amount and proposes the settlement; if the amount is less than the bill, it proposes a partial settlement and states the balance. Without the right customer it settles nothing, and the same receipt never settles twice. The settlement follows this screen's rules (closed month, audit trail). The receipt does not prove the money arrived — check your bank statement before confirming.

In "Accrual from" pick the first month and in "Accrual to" the last one: the list, the totals and the cash flow then add up the whole range. With "to" blank, only the "Accrual from" month counts, as before.

Open the bill and use Settle with the amount that came in or went out. If it is less than the bill, the paid part is settled and the balance becomes another open bill, with the same due date and the same allocation in proportion. Both show in this list, and the settlement trail on the record shows the original amount, the paid amount and the balance.

Click the column title: the first click sorts ascending, the second reverses it. Excel, CSV and PDF exports come out in the same order as the screen. With no click, the list is by most recent due date. A column the database can't sort (those showing data from another table) keeps the default order.

In a new open bill with the same due date and the description "Balance of: …". Search by the description in the bill list; the note on the paid bill gives the number of the balance bill.

If the bill's accrual month — or the due date, when there is none — is in a closed month, settling and Undo settlement are refused, and the message names the month. Reopen the month in Monthly closing (if you have permission), settle, and close it again.